Tūranga mahi: Āpihi Whakahaere Mahi

Could you be our next admin superstar?

Te Kotahi o Te Tauihu Trust is calling for applications for our Āpihi Whakahaere Mahi - Administrator role.

This can be based anywhere in the rohe and is a fulltime position reporting to the Pouwhakahaere Rauemi.

For a full job description, see below.

To apply, email your CV and cover letter to:

Dr Lorraine Eade, Pouwhakahaere Rauemi

Lorraine.Eade@kotahitehoe.org.nz

Applications close at 5pm, Thursday, July 7, 2022

Job Description

Position: Āpihi Whakahaere Mahi - Administrator

Location: Te Tauihu o Te Waka-a-Māui

Reports to: Pouwhakahaere Rauemi – Operations Manager

Hours per week: 40 hours

Purpose of the Position

Te Kotahi o Te Tauihu Charitable Trust is looking to hire a highly organised Āpihi Whakahaere Mahi (Administrator), whose key tasks include general administration duties, necessary for effective office management.

This is a varied and busy role that will draw on your organisational, accounts management, and relationship management skills.

The Āpihi Whakahaere Mahi will:

• organise hui, prepare agendas and take minutes

• create, oversee, distribute and file correspondence and documents

• monitor and maintain equipment and supplies

• maintain calendar of invoicing and contract reporting requirements

• provide triage services for Te Pātaka and preparation of monthly statistics

• support Xero accounting software

• ensure Health and Safety issues are addressed, including making staff aware of building safety procedures and safe work practices

• training of Infoodle case management system

• research, records management and filing.

• other duties as required by the Pouwhakahaere Rauemi

Key Relationships

• Ngā manawhenua o Te Tauihu o Te Waka-a-Māui

• Maataa Waka

• Ngā Marae o Te Tauihu o Te Waka-a-Māui

• Work and Income / Ministry of Social Development

• Other Central government agencies

• Local community organisations

• Accountancy firm

• Other stakeholders, which would add value to this Kaupapa

Skills and Knowledge

• A relevant tertiary level qualification.

• Clean drivers licence

• Demonstrated understanding of Whānau Ora.

• An understanding of Te Kotahi o Te Tauihu strategy.

• Proven experience working in an office environment.

• Proficiency in all Microsoft Office applications.

• Working knowledge of business management.

• The ability to multitask.

• Excellent organizational skills.

• Effective communication skills.

• An understanding of Te Reo me ona Tikanga Māori.

• Experienced minute taker.

Personal Attributes

▪ Ability to work unsupervised

▪ Proven experience providing efficient and effective administrative support

▪ Ability to problem solve, use initiative and display sound judgement

▪ A keen eye for detail coupled with a high degree of accuracy

▪ Very highly developed written and oral communications

▪ A team player, with the ability to self-manage and work under pressure at busy times

▪ Demonstrates a high level of maturity, integrity and confidentiality